What is a database for intellectual property rights?

A database for intellectual property rights represents an organised way of storing information for all IP assets that one company or individual owns. Such a database is important because it allows these assets to be managed properly and their protection to be maintained successfully.

The database can include different sections depending on the type of intellectual property. Typically it would give easy access to the relevant information and the necessary flexibility for better efficiency.

Intellectual property databases are absolutely essential for every company or individual that possesses such assets.

Through such a database the owner can look over all of its assets, can follow the relevant deadlines for work with Patent Offices and business partners, can keep an eye on the different terms related to these assets, can work easily with its IP attorneys and customers, etc.

Without an IP database, the risk of missing deadlines or for example a term for renewing IP protection can rise significantly. What’s more, the owner will not know what IP assets possess and can miss opportunities for profiting from them or even can lose money.

The database gives a clear view of what you have and at the same time provides you with an option to manage your assets in a more efficient way.

If we put potential flexibility to the database this by itself can not only organize your assets but can save you time and money in the long run.

There are several options for the creation of an IP database:

  • A standard excel sheet — is probably the easiest way to build an intellectual property database. You can create a classic excel table where to fill in the whole information for your IP rights. The plus here is that this is a very easy way, however, there are several downsides. First of all the excel file doesn’t have reminders that can pop up or can be sent to your email. Even in case, there are some solutions for that you will need to put additional efforts in that regard. Another problem could be if you store this file locally on your computer you can lose it because of technical issues. And when the file becomes too heavy it can be troublesome to be managed.
  • A paid specialised software — is definitely the best option, because such software is built with the purpose of managing IP assets. There are two main downsides, however. The first is that such software is expensive in most cases, which could be a challenge for individual IP owners, small or even mid-sized companies. The other issue could be that the software can be complex requiring some specialised knowledge and training which could prove costly.
  • Adapted cloud-based applications — the third option is to use some cloud-based apps that, while not created specifically for database purposes, with some adjustments could be utilized to do the job. This is a good choice for individuals, freelancers, authors, and small- to mid-size companies and startups. In most cases, it doesn’t require a large budget and it can be used without serious training.

I’m finding this third option quite interesting and capable of doing the job. That’s why I created this a Udemy course in order to show you how to use one such free application, in this case, Asana, to create your own IP database which will serve you well for the purpose it is built for. I hope that you will like the course.

Now there is a promo code — 95% OFF — for the course, you can find it here

You can find a referral link to the course here too.

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Do you know how to protect your intellectual property?

Intellectual property rights have existed for centuries being a strong incentive for business development.

The idea behind the intellectual property is that when you have a monopoly right over an invention, design, creative work, or trademark, you will be able to return the investment necessary for their creation.

On the other hand, all your competitors being restricted to use the same invention, design or trademark will try to offer something better in order to prevail on the market.

Of course, this monopoly right is not unlimited. Intellectual property can give you control over your creative works but under strict requirements and time frames.

Having said that, I’ve created some Udemy courses that can help you to understand some of the most important aspects of intellectual property rights that have practical importance for your business activities.

If you would like you can check them:

  1. Complete course on trademark search — in this course you will learn how to search for trademarks in the US, Canada, the UK, Ireland, Australia, and New Zealand. This will help you to select a trouble-free brand for your business avoiding potential legal conflicts.
  2. A complete guide on how to build an IP database using Asana — you will learn how to build your own database with all your intellectual property rights. This can happen using a free app such as Asana. In this way, you can monitor and manage your IPRs easily saving time and money.
  3. Photography and Copyright: Complete guide for photographers — if you are a photographer or someone dealing with photos this course is for you. It will teach you what is copyright protection over photographs and how to deal with it.
  4. Complete course on how to copyright graphic designs — this course will help graphic designers how to protect their graphic designs and do business with them following the copyright norms.
  5. The Complete Course on How to Protect European Trademarks — in case you do or want to do business in the European Union obtaining trademark protection can be crucial for your business. In this course, you will learn what the EU trademarks are and how to register them on your own.

Thanks for your interest!

How to create a database using Asana?

Most people and companies that own intellectual property rights such as trademarks, patents, copyrights etc., come to a conclusion that after receiving the relevant protection the job is done and everything will be fine for those rights.

Not only this is not the case, it could be a huge mistake.

When you own or make business with intellectual property you need to be proactive and to maintain it constantly otherwise you can lose this protection.

For example, if you have a patent for invention in order to keep its protection active, you need to pay annual fees to the Patent Office.

In the case of trademarks, for every 10 years, in most of the cases, you need to renew the trademark otherwise you will lose its protection.

All of this requires a good knowledge and information for the status of every IP asset that you possess.

Big companies use professional software that keeps all of the intellectual property information at one place which allows companies to maintain the relevant protection and to keep up with all legal requirements.

For individual owner and small businesses, however, such a software could be way too expensive.

That’s way I decided to create a Udemy course that teaches you how to build your all database with intellectual property information for free, just using one very well-known application called Asana.

The database that I created in the course, although not so sophisticated as a professional software decision, it can do the job quite properly.

This can save you a lot of time, money and problems when it comes to maintaining the protection of your intellectual property right.

If you are interested you can check the “A complete guide on how to build an IP database using Asana“.

Can I build an IPRs database for free using Asana?

photo-1483058712412-4245e9b90334When you are an owner of intellectual property rights such as patents, trademarks, domains, designs, copyrights etc., it’s not enough only to protect them.

In order to maintain their protection and to take advantage of it you need to know all the time what you have and whether there is something you need to do for its protection and use.

The way to achieve this is to build your own database where to store the whole information about your intellectual property assets.

A database for intellectual property represents an organised way of storing information for all IP assets that one company or individual owns.

The database can include different sections depending on the type of the intellectual property. What is typical for it to have, in general, is an easy access to the relevant information and the necessary flexibility for better efficiency.

So how you can build such a database?

The easiest way, although the most expensive, is to buy a specialized software in the form of an intellectual property database which will allow you to store your information. There are many products in that regard but most of them can break the bank.

If you are a startup company, entrepreneur or just a freelancer who owns some intellectual property, such an option could be impossible.

Is there another solution?

Yes there is. You can build your own database using free services such as Google sheets, for instance. However, you can adapt some of the many productivity and project management apps turning them into a database too.

One example in that regard is Asana which can be used as an intellectual property database completely for free. What’s more, because it is a cloud based solution you will have access to your information from everywhere. In addition you will be able to take advantage of some of its options such as collaborating with your team, IP attorney etc.

If you want to learn how to build such a database you can check this new upcoming course from here. There will be free coupons for early birds.

How to build and manage remotely an intellectual property database?

photo-1583508915901-b5f84c1dcde1In the time when more and more companies close their offices because of the COVID-19 emergency situation, the question how the office work to be done remotely is one that becomes vital for the entire company’s operation.

Intellectual property matters are not an exception.  The fact that you cannot work from your office it doesn’t mean that the work has not to be done and the deadlines not to be met.

When it comes to intellectual property to keep the deadlines is something must.

From one hand obtaining an intellectual property protection requires following different, and sometimes, long proceedings before the relevant official authorities.

This comes with different deadlines and a serious communication with the Patent Office and intellectual property attorneys.

What’s more, in situations of buying or selling protected works or cases of mergers and acquisitions, where intellectual property is part of, you need to keep an eye on the negotiation and transfer process for every single IP asset. 

On the other hand, the fact that you own IP rights is not the end of the story. On the contrary. Every IP asset needs to be maintained properly in order for its protection to be solid and even available. 

For example, if you have a trademark or patent application but you miss the deadline for paying the official Patent Office’s fees your application will be rejected.  This means that your business can lose valuable assets that can generate a future profit.

That’s why every owner of intellectual property rights has to integrate a system and tools that will allow management of all intellectual property assets from one place remotely using every possible device.

This will allow the deadlines to be met and the intellectual property to be protected.

But how to achieve this?

Big companies can pay for specialized software for that purpose, which can be used by the employees even from home. However, for small and mid size companies, or individual entrepreneurs or freelancers, such software can be way too expensive or even complex for integration.

If you cannot afford such a solution you can achieve a similar result by adopting some of the available online productivity tools for free. For example, you can use tools such as Asana, Notion, Wrike etc. to build your own intellectual property database.

If you are interested in this matter, you can sign up for this upcoming Udemy course, where you will learn how to build your own IP database in a very simple way, using one very well-known productivity application Asana which will cost you nothing. This will allow you to manage all IP assets an keep all deadlines remotely from home. You can even use this database to communicate with your team or IP attorneys. 

You can sign up from here. There will be free coupons for early birds.